Description : Office Manager. Company : Invisum AI. Location : Valencia Metropolitan Area

Position Overview:

We are seeking a dynamic and results-driven professional to join our team as an Office & Operations Manager. The successful candidate will play a pivotal role in overseeing the seamless functioning of office operations, with a primary focus on back-office management, accounts payable and receivables, contract administration, paperwork handling, and bookkeeping.

Key Responsibilities:

Office Management:

Streamline and enhance overall office operations for increased efficiency.

Foster a positive working environment by coordinating office activities and implementing best practices.

Back Office Management:

Oversee and optimize back-office processes to ensure smooth daily operations.

Collaborate with various departments to facilitate effective communication and workflow.

Accounts Payable and Receivables:

Manage end-to-end processes for accounts payable and receivables, ensuring accuracy and adherence to timelines.

Communicate with vendors and clients to resolve payment-related inquiries and discrepancies.

Contract Administration:

Ensure compliance with contractual terms and conditions, and maintain a comprehensive contract repository.

Paperwork Handling:

Develop and implement efficient document management systems.

Organize and maintain both physical and digital records, ensuring accessibility and confidentiality.

Bookkeeping:

Collaborate with the finance team to generate financial reports and support audit processes.

Qualifications:

• Proven experience in office and operations management, demonstrating proficiency in back-office tasks.
• Strong background in accounts payable and receivables management.
• Expertise in contract administration and a keen eye for detail.
• Proficient in bookkeeping and familiarity with accounting software.
• Exceptional organizational and multitasking skills.
• Excellent communication and interpersonal abilities.

Requirements:

• Bachelor's degree in business administration, finance, or a related field.
• Proficiency in both Romanian and English is mandatory, and fluency in Spanish is considered advantageous.
• Substantial experience in a similar role, showcasing progressively increasing responsibilities.
• Proficiency in Microsoft Office Suite and advanced skills in relevant accounting software.
• Analytical mindset with strong problem-solving capabilities.
• Ability to lead and collaborate within a team environment.